Second Review Applications

This is where applications that have been tagged for a Second Review will appear. NOTE: Second Review Applications will only appear if you have access to Second Review. Administration: User Role Access: Students: Manage Application: Allow Second Review.

Second Review, also referred to as Independent Review by the USDA, is a USDA regulation that requires certain local education agency’s who participate in the National School Lunch Program to conduct a second review of eligibility applications to verify that all information is correct.

You have ten (10) days from when an application is first entered to when a notification letter should be sent to the student’s parent/head of household.

 

Check with your state to verify if and when you need to perform a second review.

  • You can click the toggle to only show incomplete applications in the grid.

  • You can click the to only show applications entered by other users.

  • The following applications will appear in the grid, if applicable:

    • Income based

      • Free

      • Reduced

      • Paid

    • Categorically Free

      • Not Direct Certified

    • Applications that have not already been reviewed.

      • Must be at a non-provisional site.

      • If the application is not subject to verification, it is not subject to second review.

  • The following fields are displayed in the Second Review Applications grid:

    • Remaining Days: The number of days left in the 10-day timeframe to review the application. The day the application is entered is considered day 1, and the countdown starts from there.

      • This is color-coded so you can easily see which applications are getting close to the end of the 10-day timeframe..

        • Green signifies days 10-7

        • Yellow signifies days 6-4

        • Orange signifies days 3-0, and

        • Red signifies negative numbers, or applications that have passed the 10-day timeframe

    NOTE: Remember applications need to be entered by one user, reviewed by a different user, and notification letters sent to parent/head of household within 10 days according to the USDA.

    • Family #: The ID# that identifies a specific household application. It is assigned automatically the first the time the application is saved.

    • Last Name: The student’s last name as it is on the application.

    • First Name: The student’s first name as it is on the application.

    • Student Number: This is the student’s ID number.

    • Site ID: This is the student’s site ID.

    • Grade: This is the student’s site grade.

    • Current Status: This is the student’s present status.

    • Future Status: This is the student’s projected status will be, if there is one.

    • Expiration Date: This is the expiration date of any adverse changes, if there are any.

    • Application Date: This is the date the application was originally entered. The 10-day timeframe (calendar days) starts from this date.

    • User Name: This is the login of the user who modified the application most recently.

Processing a Second Review Application

  • Hover over an Application and click the Cog Option to View, History or Notes.

  • Click View to open the Application Hub form.

    • NOTE: If you are the user that processed the original application and you open an application to try and complete the Second Review, the following message will appear:

    • The Second Review Options will display in place of Application Options.

      • Check the Mark as No Change box if everything on the application is correct and there are no changes.

      • Check the Mark as Incomplete box if the application is incomplete and more information is needed. Click here for more information on incomplete applications.

    • If a change is made, and it results in a status change, the user should add the reason for the change in Comments box before continuing.

HISTORY

  • The Family #, Head of Household and Application Date will be displayed, but cannot be modified from here.

  • You can filter any changes made to an application by selecting one of the following Review Changes in options:

    • All: Displays all changes made.

    • Household: Displays changes made to Household information.

    • Member: Displays changes made to Member information.

    • Student: Displays changes made to Student information.

      • When you add a student, the action will be shown as ADDED in the New Value column.

  • The following fields are displayed in the Application History grid:

    • Date: The date that a change was made to the application.

    • App Member: The application member that the change was applied to.

    • Field Name: The field name that the change was applied to in the application.

    • Old Value: The previous value, before the change was applied.

    • New Value: The new value, after the change was applied.

    • User: The user who applied the change to the application.

NOTES

  • Notes will display any notes for this application.

  • Enter a note in the Description field.

    • To clear the Description field, click New.

    • To delete a note, highlight the note in the grid and click Delete.

  • Click Save.

 

 

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